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Jshort2101
Welcome Newcomer
4 Posts
Status: offline |
 Posted - 11/21/2011 : 05:48:08 AM
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Hi All,
Can you please advise where I may have gone wrong with a calendaring requirement.
Please note that the Sharepoint system is only a development system and changes can be made without causing any issues.
Essentially I would like the ability to book resources and then have these bookings show up in a calendar in the sammer manner that a normal meeting would show up.
I followed the instructions in the this link:
http://office.microsoft.com/en-us/sharepoint-server-help/enable-reservation-of-resources-in-a-calendar-HA101810595.aspx
I can now book the resources that I have created and all appears to be fine, However these bookings do not show up in the calendar.
If I go to the calendar, click the calendar tab and under Current View change this to either All Events or Current Events the bookings are listed, they just don't show in the calendar.
Have I gone wrong somewhere or have I am I trying to achieve something that is not possible.
Thanks in advance for any help offered.
Jason.
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lady_mcse
Old Timer
636 Posts
Status: offline |
Posted - 11/21/2011 : 07:32:48 AM
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You might want to review the calendar "view" and see if there is a filter set that you don't want.
In the list settings page of the calendar, you should see the views listed toward the bottom.
Click on the one that might be named 'calendar,' or otherwise sounds right.
On the settings for that view, you might find that there's a filter saying show only events that occur after today's date, or show only events created by me, or some other such criteria. |
Anne O'Day
MCITP: SharePoint 2010 |
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Jshort2101
Welcome Newcomer
4 Posts
Status: offline |
Posted - 11/24/2011 : 05:43:54 AM
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Hi Anne,
Many thanks for the information. It is greatly appreciated.
I have checked the settings on all 3 calendars (Calendar, All Events & Current Events) and all three have what I believe are their default settings. There are no filters applied other than the standard "show all items in this view"
Kind Regards,
Jason |
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lady_mcse
Old Timer
636 Posts
Status: offline |
Posted - 11/28/2011 : 09:25:36 AM
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Got a chance to fiddle with it this morning, and I think I was able to duplicate the issue.
On the calendar, you should see a button with a chair and the words "add resource" next to it. Click that puppy and add all the resources you want to display on the calendar. Apparently that's controlling the filter for what displays on the page. Seems like an extra step to me too, but I happened to luck out by hitting that before adding my first reservation, so all seemed good. Until I added a second reservation for a different resource and didn't see it on the calendar. |
Anne O'Day
MCITP: SharePoint 2010 |
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Jshort2101
Welcome Newcomer
4 Posts
Status: offline |
Posted - 11/30/2011 : 06:48:21 AM
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Hi Anne,
You're an absolute Star!
Although I get the same issue that you mention above where the 2nd reservation doesn't appear I have found a way to get around this.......
...although this has caused another issue!!
1.) I created 5 test resources and scheduled them all out over a period of a week.
2.) When trying to add the second and subsequent reservation we get the issue you mention above, it doesn't appear. If you look at the top right of your calendar view you might actually see a reference to the resource that your previously viewed. It's as if the the calendar hasn't changed from viewing Item 1 to viewing Item 2
3.) I went back in to Site Actions > All Site Content and under Lists > Resources added a Resource Group and added the 5 test resources to said group. So far so good.
4.) Now when viewing the calendar, click Resources (Chair) and select the group. You would expect it to show all the members of the group right.....not so!
5.) For some strange reason when I choose the Resource Group and look under the Month calendar it shows bookings for Weds/Thurs/Fri but nothing for Mon/Tue. Also the top right hand corner of the Calendar refers to 1 specific resource, not all of them or the actual group.
6.) If I select the Resource Group and view the Week Group Calendar they all show up.
7.) If I repeat item 4 but select the resources individually they all show up in the Month Calendar.
I can begin to roll this out to our clent as I don't think the Month/Week Calendar view will be an issue for them.
So firstly, many thanks for your assistance on this....
Secondly, have you ever experienced the new issue that I mention?
Many thanks again,
Your sincerely,
Jason
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lady_mcse
Old Timer
636 Posts
Status: offline |
Posted - 11/30/2011 : 3:36:38 PM
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#2 - I'm not sure what you're referring to about top right. I have the search box, and above that the indication of who I'm logged on as, from which I can choose the dropdown to sign in as a different user and such. Are you working with a 2010 system that has been set to the visual feel of SharePoint 2007? Or possibly one that has had pages customized?
#4 - mine seems to be working properly, as I would expect. I created a group of conference rooms and a group of laptops. When I select one group or the other, I get a display of all the group's contents. (Either or Both)
#5 - Scratching my head on this one. I'm seeing all my resources listed on the left-hand part of the page. If I book all the ocnference rooms M, W, F and all the laptops T & Th, then I would see what you're describing, but the logic is making sense so I'm not sure where you're running into problems.
#6 - mine is defaulting to the Week Group Calendar anytime I navigate away and come back to it. What I am noticing is that every time I navigate away and come back to revisit the calendar, I have to click on adding the resources again. Um yah, that wouldn't fly with my user base. Always starting with an empty calendar, then four extra clicks just to see conference rooms, or eight clicks if they want to see laptops too. That would get shot down in a hurry in user acceptance.
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Anne O'Day
MCITP: SharePoint 2010 |
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Sharepoint Calendar and Events
